Administrative documents, such as meeting minutes and financial records must be retained for 7. Protects data from threats such as hardware failure, software failure. Records retention new york state department of health. Records management selfassessment reports rmsa senior agency officials for records management annual reports. Record retention schedule new york state veterinary. The new york state archives developed the following records retention and disposition schedules in partnership with state and local governments. Recordsrecords managementretention guidancesafeguarding restricted.
Illinois records management reference manual for illinois state. Home federal records management general records schedules grs take me to the grs. Below weve compiled record retention schedules by state for municipalities, special districts and state agencies, boards and commissions, as well as general employer recordkeeping laws to help your business become compliant. General retention and disposition schedule for new york state government. Purpose this revised records retention and disposition schedule indicates the. Past schools new york association of local government records. Planning guideline for federal information systems and the new york state. The city of rochester received a grant from the nys archives. New york state archives managing records state university of new york. View document new york codes, rules and regulations state.
Managing case files linda bull, regional advisory officer, nys archives. New york state general retention and disposition schedule defines the record. The agency records management officer and state archives staff can. Record retention schedule share accident reportsclaims settled cases 7 years. For more information about the freedom of information law and the publics right to gain access to government records, please see the website for. Government records that covers many common administrative, fiscal, and. Records management center record archives and the flow of records. General retention and disposition schedule for new york state government records. For more information on new york document retention, contact your proshred new york team. Records retention and disposition schedule for cities, towns, villages, and fire districts. These software applications are not records management applications. Records retention and disposition schedule mu1 supersedes and replaces all records retention and disposition schedules previously issued by sara for use by cities, towns, villages and fire districts.
They document a variety of subjects including geography, history, natural sciences, fine arts, trades, industries and education. General retention and disposition schedule for new york state government records effective september 2016. Records retention and disposition schedule ed1 new york state. View document new york codes, rules and regulations. Starred records series added by state archives 108. The new york state archives has provided a document retention schedule building resource specifically aimed at local government and educational departments, but it can help provide information to commercial businesses as well. The goal of records management is to have university employees create the records. The new york state archives is part of the office of cultural education, an office of the new york state education department. It is a revised edition of records retention and disposition schedule mu1. Microfilm negative copy transfer to illinois state archives. If your business is in hawaii, texas or new york new jersey, feel free to connect with any of our records management.
Records management administrative services gateway. Capital stock and bond records ledgers, transfer registers, stubs showing issues, record of interest coupons, options, etc. The university of the state of new york the state education department. This schedule does not cover retention periods for records of new york city offices and boroughs. Records retention and disposition schedule ed1 new york. Records retention schedule application for authority to dispose of state. The ed1 records retention and disposition schedule indicates the minimum length of time that officials of school districts including community school districts in. The consent of the commissioner of education to use these schedules is withdrawn, and they may not be used to. Retention and disposition schedules new york state archives.
The new york state archives local government retention schedules can be a bit. Many of these materials are available on websites, including the governors website ny. Archives produces a general retention and disposition schedule for new york state. Retention and disposition schedules state professional. Record retention and disposition policy university at buffalo. The mu1 records retention and disposition schedule indicates the minimum length of time that officials of cities, towns, villages and fire districts must retain their records before they may be disposed of legally. New york state archives publication 41 retention and. Training and safetys record problems are linked to current software 34. Records retention and disposition schedule mu1 new york. All documents should be appraised for historical value and considered for permanent retention. For use by school districts, boces, county vocational education and extension boards, and teacher resource and computer training centers. The university archives accepts some records for permanent retention.489 426 1101 1015 309 977 679 1433 44 1312 339 17 648 1018 1197 1383 979 160 134 241 96 1270 376 1279 1005 170 246 1401 343 1134 733 930 88 343 768 1103 313 446 50 1414 1049 379